View the next email: If you are viewing email in an open window, you can go to the next message by pressing Ctrl and period “.” at the same time. Switch to Inbox: To switch to the Inbox from any other folder in the Mail module, Ctrl-Shift-i. Switch to Notes: To switch to the Notes module from anywhere else in Outlook, press Ctrl-5. Switch to Tasks: To switch to the Tasks module from anywhere else in Outlook, press Ctrl-4. Switch to Contacts: To switch to the Contacts module from anywhere else in Outlook, press Ctrl-3. 
Switch to Calendar: To switch to the Calendar module from anywhere else in Outlook, press Ctrl-2. Switch to Mail: To switch to the Mail module from anywhere else in Outlook, press Ctrl-1. Keyboard shortcuts for navigating in Outlook If you’re confused by the abbreviated list of shortcuts, here’s a more detailed list of what each shortcut listed above does, and how to implement each of them. Change the number of days the calendar is displaying: Alt-Įxplained list of Outlook keyboard shortcuts. Display the current week in the calendar:Alt-Minus. Keyboard shortcuts for working in Outlook calendar Mark a message as “not junk:” Ctrl-Alt-J. Flag a message for follow-up: Ctrl-Shift-G. Forward an email as an attachment: Ctrl-Alt-F. Reply All to an email message: Ctrl-Shift-R. Open the selected email message: Enter or Ctrl-O. 
Keyboard shortcuts for working with an email message Keyboard shortcuts for searching in Outlook
Create a new Microsoft Office document:Ctrl-Shift-H. Create a new Contact group: Ctrl-Shift-L. Schedule a new calendar appointment:Ctrl-Shift-A. Keyboard shortcuts for creating items in Outlook The keys in each keyboard shortcut listed below should be pressed simultaneously (as indicated by a “-” sign between each key.) If the keyboard shortcut in question requires a dash, it will be listed as “Minus.” Keyboard shortcuts for navigating in Outlook These shortcuts work on both Windows and Mac computers, but if you are using a Mac, wherever you see “Ctrl,” press the “Command” key instead. You can use this short list for reference, and scroll down for a more detailed explanation of each shortcut.
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